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AccessVU - Upcoming Releases

AccessVU Release Scheduled for:

Tuesday, March 18, 2014 at 9:00 PM CST

Functionality to be deployed during this release of AccessVU

Major Functionality Title Description
  Update former group references to VUIT Remove all references of former unit names and update to VUIT.
Student VUnetID activation Graduate and Undergraduate. Allow matriculated students (provided by the registrar's) to upgrade their accounts to full AccessVU accounts without requiring any Personally Identifiable Information (PII) i.e. social security number and date of birth. 
  Add Alumni service profile Add an alumni service profile to the types of profiles available for account creation.
  Support special users in LDAP  The special users feature will provide the ability to perform searches in LDAP.

Tuesday, October 29, 2013 at 8:00 PM CST

Functionality to be deployed in this version of AccessVU:

Major Functionality Title Description
  Admin Delete for Guest Accounts Create functionality in AccessVU that allows VSA's to manually delete a Guest account directly, without having to first elevate and assign VUnetID.
  Build in Delay Future Hire Workflow Add 60 minute delay in HR Future Hire initiated account creation to more easily manage account merge operations.
  Exchange Loader If the display name of a mailbox matches the SAM account of another, get-mailbox -Identity returns two records.Ex. iris and pbdiris. The get mailbox will have to be changed to useiris@ds.v.e to prevent this.
  Merge Tool Enhance merge tool to accommodate more complex merge scenarios.
X Photos in AD Photos will be added to AD using an opt in methodology.  
  SEM Functionality Modify the SEM loader and service to send additional information to the loader on SEM updates. This will assist with SEM renames.
  Manual disable with or without VLDAP Add to the bulk disable tool the ability to choose whether or not the user can have VLDAP.

 

Delayed from  Friday, July 26, at 8:00 PM CST to Friday, August 9, at 8:00 PM CST.

Vanderbilt IT will release an update to the Identity Management tools (AccessVU).  A thirty-minute to one-hour outage will occur.  This will affect ePassword changes,  account claiming , the personal options pages and  AccessVU administrative tools including user account administration and invitations.  The following items will be deployed during this release:

Major Functionality

Functionality

Type Feature or Bug)

Description

X

LDAP Enhancement

Feature

On July 26, AccessVU will begin support for an enhanced set of values for the LDAP attributes affiliation and primaryAffiliation. The change will result in new variations of the student, faculty and staff affiliations. Users who are created using AccessVU Invitation or other manual, non-feed based processes will now have invited_student, invited_faculty, and invited_staff in the list of affiliation values and in primaryAffiliation as appropriate. These invited_* values will remain as long as the account is active but remains out of any HR or SR feed. Invited users will no longer reflect the original unqualified student/faculty/staff affiliations.

During the last week of July, users previously created in AccessVU using Invitations or other manual, non-feed based processes since November 2012 will have affiliation and primaryAffiliation adjusted to reflect the new affiliation values. Invitees already present in one or more feeds will not be impacted. Please make note of this change and evaluate any application which may reference the LDAP attributes affiliation and primaryAffiliation.

X

Account Update

Feature

Store and maintain primary affiliation in AccessVU.  Data will not be removed if the account is disabled.

 

Add a Processing GIF

Feature

Add a GIF that causes a delay functionality for processing

 

Add back Profile Org Group and Org

 

Display profile organization group and organization on disabled accounts

 

Add Code to Emails

Feature

Add email code to emails for  identification purposes

 

Add Department Name & Job Code Name

Feature

Add common language for department  and job versus code only

X

Add New Student Attributes to AccessVU and LDAP

Feature

Store and maintain the following student data in AccessVU and LDAP:
•Current Schools
•Current Majors
•Dorm 
•Undergrad 
•Graduate 
•Professional

 

Affiliation String Enhancements

 

Ability to differentiate between a student who matches with a record in the student records feed, and a user who was invited with a student profile.  This difference should be seen in the affiliation strings in the directory system.

 

Bulk Load Failed

Feature

When performing a bulk load if there is an error rather than fail the load notify of error 

 

Bulk Tool for Set Delivery Address

Feature

Bulk tool support for setting delivery address

 

Check for Name Conflict at Invitation

Feature

If name exists at invitation process, then warn admin.

 

Check for Previous VUnetID

Feature

Query user when claiming an invitation account if they have previously had a VUnetID

 

Duplicate Emails for Reports

Bug

If the admin is the same as the requester, then only send one email, not two

 

Email Template Beautification

Feature

Enhancements to invitation emails

 

Enable ePassword Service Tool to Set Notification

Bug

Enable ePassword services tool to send to notifications to contractor no email profiles

 

Exchange Loader

Bug

Create flags on deleted SEM accounts for admins to delete the distribution group

 

Exchange Loader

Feature

Set additional permissions on security groups

 

Federated Authentication

Bug

Force new login for federated users

 

Groups Tool Enhancements

Bug

Performance improvement fixes for the groups tool

 

Guest Account Elevate Issue

Bug

When a guest account matches a feed, send an email to the user to set password-providing VUnetID.

X

Invitation Search Results

Feature

Add sorting options to search results 

 

Limit gLDAP Accounts to One Resource

Feature

When creating an account through the admin tools, limit creation of gLDAP accounts to ONLY gLDAP.  They cannot span multiple Directory services.

X

New Employee Workflow

Feature

Provision accounts from the HR feed, creating the VUnetID in advance of claiming, invitations to users will no longer be required

 

Opt Out for Admin Notifications

Feature

Allow users to opt out of admin notifications

 

Populate Email Address in AD for contractor no email

Feature

When a contractor no email account is created, use the notification email address to populate AD with the external email address.  

X

Provision Orgs to Database tables instead of EPI

Feature

Store and maintain organizations in AccessVU.  Data will not be removed if the account is disabled.

 

Remove SmartPhone information

Bug

Delete the smart phone entry from Exchange 

 

Resource Account Audit

Feature

Report that examines all the resource accounts that meet a particular criteria.  This would include the VUnetID of the admin that created it, the VUnetID of the requestor, a date range, or the notification email address.  The report would return the current status of the account, and the expiration date.

 

Resource Account Notification Address Duplication

Feature

Notification addresses of multiple resource accounts might have the same value. If multiple resource accounts are supposed to be notified of service disable/delete, instead of sending on per account send a digest to the common address.

 

Search tool for MAC accounts

Feature

Create a search tool for Manually Administered and Created (MAC) accounts

 

Set Disable Date on Manual Enable

Feature

On admin enabled accounts allow the VSA to set a date that would be the future disable date.  If no date is set, then use default behavior.

 

Special Character Encoding Issue

Bug

Fix the special character encoding issue

 

Support pre-provisioned VUnetIDs

Feature

Pre-provision a VUnetID for a user

 

Titles for HR

Feature

Add Titles to AD from the HR feed 

 

UI Interface Modifications

Feature

Add additional link and language for the Personally Identifiable Information (PII) pages

X

Update Organizations

Feature

Provide the ability to update organizations on special source accounts

 

VUnetID to Resource Account

Feature

Convert an existing VUnetID to a resource account in the elevation type and wipe out the password expiration date

 

Workflow Method 

Bug

Disable automated mail routing change when user is changed from undergrad to graduate student



Last Modified: 2014-03-17

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