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VUMC Email

Project Manager

Luke Beckett

Luke Beckett

luke.c.beckett@vanderbilt.edu

Now that the university and Medical Center are separate entities, they each require their own email address. Vanderbilt University will retain the @vanderbilt.edu alias and the Medical Center will migrate to @vumc.org. The Medical Center will eventually exit the legacy, shared Exchange system to implement a new cloud-based solution and provide a firm, secure foundation for email communication and storage.

 

What do I do if I see a pop-up saying Skype for Business is attempting to connect?

Some of our migrated users have experienced the following pop-up message regarding Skype after changeover to their new email address. If you receive a popup like the one in the picture below requiring "Trust" or "Certificate" information, please take the following actions:

  • Check the "Always trust this server, do not show me this again" box
  • Click the "Connect" button

Skype Pop-Up

 

Information on Safari Books email validation

If you have any problems with Safari Books, there are a few simple steps you can take to troubleshoot:

  • Clear your cache and cookies. If you need help doing so, please consult these instructions.
  • Close all browsers and re-open
  • Open a new or a different browser
  • Use the reset password link
  • If that doesn't work, contact Safari Books Support

 

Applications that might be affected by the @vumc.org migration

  • Outlook:
    • If you are prompted for log-in credentials when logging in to Outlook, use the following format: Vanderbilt\VUNetID
    • If you encounter a pop-up menu when logging in to Outlook, please click "Yes" or "OK" and continue with your log-in. Our technical teams are working on a final resolution to this issue.
  • Accellion: Save your Accellion files to your computer before your transition date. After you receive your new @vumc.org email address, on your first Accellion log-in, do so in the web version of Accellion (https://accellion.mc.vanderbilt.edu).  More information can be found in the following Knowledge Article: https://pegasus.mc.vanderbilt.edu/ViewKnowledge.aspx?id=13401.

 

Will I lose any of my information during the migration?

Per the @vumc.org email transition plan, there should be no data loss for any users.

Will these changes affect my saved emails?

No. The move to the @vumc.org email domain will not affect any emails saved on the @vanderbilt.edu domain.

Will I get a new email address?

Yes. As part of the migration, all users transitioning to the new VUMC email solution will be given an @vumc.org address. When that happens, users will send and receive emails at the new address.

Will I have to use different software to access my email?

No. Outlook will continue to work after the migration.

Will I have to update my Outlook client?

There should be no impact to the Outlook client. The migration team is working to minimize any changes to end-user systems. You will, however, need to update any log-in information for non-Vanderbilt accounts that you have used your Vanderbilt email address to sign-in on.

When will I see the changes?

The VUMC email migration team has already begun the email domain migration process, which is projected to last well over a year. Most users will not notice any changes until the last phase of the @vumc.org email project.

How will I know when I get my new email address?

The email migration project communication team will send emails to each customer with more information as each phase approaches.

Will any of my applications be affected?

The email migration technical team carefully assesses each department and each of their applications before their alias is migrated in order to find out and mitigate any potential issues before any changes are made.

Can I go ahead and migrate my email address now?

Departments are assessed ahead of time and approved by top leadership before they are migrated to the new @vumc.org email domain.

Will my @vanderbilt.edu email address be deactivated when I get my @vumc.org address?

No. The @vanderbilt.edu email address will not be deactivated when you get your new @vumc.org email address. Users are receiving an additional email address (@vumc.org), which will be set as their primary email address. This means you will send emails from @vumc.org, not @vanderbilt.edu.

Is my @vanderbilt.edu address going to go away eventually?

Yes. The @vanderbilt.edu address will eventually go away. However, due to the nature of the email environment and its potential impact to users, the Email Transition team is taking its time to complete the full project.

The VUMC Email Transition team is working on a detailed timeline for full separation. We do not have a firm date set for removal of the @vanderbilt.edu address, but can assure ample notice will be given prior to its retirement.

Are emails addressed to the @vanderbilt.edu address being forwarded to the new @vumc.org email?

Emails addressed to you @vumc.org and @vanderbilt.edu are delivered to one central mailbox. You will continue to receive mail at both addresses until we retire @vanderbilt.edu from use for VUMC employees.

What happens to email currently stored within the @vanderbilt.edu environment?

The environment is not changing. You will have access to all your emails and folders at this time.

What will happen to my shared mailbox?

Shared mailboxes will not be receiving the @vumc.org address at this time.