Policy

Introduction This document will describe the termination and separation policy for the AccessVU and Sun IDM Account Provisioning Services. This document is meant as a description of what these policies are, and not a technical description for how those policies are implemented. Glossary SeparationSeparation is the event that occurs… Read More

Policy Information VUIT tape backup system is in place for disaster recovery in case the Network Operation Center (NOC) experiences hardware or software failure or other catastrophe which does not include the end users’ hardware. A back-up is a snapshot in time when the last back-up procedure was completed.Some backup… Read More

Policy Information DNS Policy Domain Name Service (DNS) is an internet service that translates meaningful alphabetic names into numeric IP addresses which are given to computers, services or any resource participating in the Internet. DNS translates hostnames into IP addresses and IP addresses to hostnames. An example is… Read More

Service Description Information technology policies are principles, rules, and guidelines formulated or adopted by an organization to reach its long-term goals. They are a part of organizational governance that may be needed enterprise-wide or at a department-level to help ensure compliance with laws, regulations, and statutory requirements. This service can help create,… Read More

Policy Information LDAP Service LDAP service for Vanderbilt is available to all applications owners who have been granted permission to its use. The requirements listed below are mandatory for the continued use of the LDAP system and must be adhered to in all cases.If there is a question or concern… Read More

Policy Information Background Third party applications are any applications that are not developed by the Vanderbilt community. They would include off the shelf solutions, custom solutions, and software as a service solutions. These various different types of third party solutions can either be hosted locally on the Vanderbilt network or… Read More

Policy Information Background Resource accounts are created when usage of individual VUNETID is not feasible. Examples of resource accounts would include accounts created to schedule resources in Exchange, service accounts to access various resources,and Exchange shared mailboxes. Resource accounts are not associated with an individual and they are created… Read More

Policy Information Background These accounts (often called three letter accounts) are used to grant an individual access to specialized environments. It is usually used to give owner admin or super user rights to a system, programming environment, tools, etc. Policy The following policies must be applied to all administrative… Read More

Policy Information Separation When a staff member leaves Vanderbilt, the VUnet account is placed in “separated” status. Accounts with this status no longer have access to authentication services. Accounts in Separated status cannot receive email. However, the account still exists in the system, and can be re-activated. Separation rules depend… Read More

Email Expiration Information The following chart illustrates the general email account expiration policy:     VMail​ ​VUGmail Faculty​ ​+4 months from last day of employment ​N/A ​Staff ​Expires the last day of employment ​N/A Emeritus​ ​Never ​N/A ​Undergraduate Student ​+4 months from last day as an enrolled student ​Never Former ​Undergraduate… Read More