Overview: All VU Microsoft 365 Groups/Teams that have been inactive for 730 days are set to automatically expire. Group/Team owners will be notified by email or Teams (if no mailbox is associated) 30 days before expiration. Upon expiration, all associated services/data (mailbox, Planner, SharePoint site, team chats/channels, etc.) are deleted.
Affected Services/Features:
- Mailbox: Emails and calendar events
- Planner: Tasks and plans
- SharePoint Site: Documents and site content
- Teams: Chats and channels
What is considered Activity:
- Posting or replying to messages in Teams channels or chats
- Creating or responding to Group/Team calendar events (meetings, appointments)
- Using Group/Team Planner tasks (creating, updating, or completing tasks)
- Interacting with Group/Team SharePoint files (uploading, downloading, editing documents)
- Using Teams apps (integrations with other services and apps)
Notification Process:
- Timing: Owners are notified at 30 days, 15 days, and 1 day prior to expiration.
- Method: Notifications are sent via email or Teams.
Owner Actions:
- Renewal: Owners can renew the group to prevent expiration.
- How to Renew: Either click on the link to “Renew group” from the notification email message or go to settings in Teams and select the option to renew the group.
- Restoration: If a group is soft-deleted, it can be restored within 30 days.
Expiration Details:
- Start: The expiration period begins 700 days after Group/Team creation.
- Cycle Renewal: The expiration cycle restarts upon renewal.
Special Cases:
- No Owner: If a group has no owner, members of the Group/Team will receive emails notifying them of the need for an owner. The members will have the option to become an owner.
- Soft-Deleted Groups: Groups can be restored within 30 days of deletion. After 30 days, the group and all associated data is irrecoverable.